OADE Constitution

(Revised as Amended by ballot, 10/2007)

ARTICLE I – NAME

The name of this organization shall be The Ohio Association for Developmental Education (hereinafter referred to as OADE or “this association”).

ARTICLE II – PURPOSE

The purpose of the Ohio Association for Developmental Education shall be to promote the following goals within the state of Ohio:

1. To provide visibility and to promote the significance of learning assistance and developmental programs through a professional group in post-secondary educational institutions.

2. To promote support for learning assistance and developmental programming.

3. To provide a means for identification and interaction with fellow professionals in learning assistance and developmental areas.

4. To provide an information channel for post-secondary learning assistance and developmental faculty.

5. To assess, clarify and promote standards for learning assistance and developmental faculty.

6. To provide staff development activities for sharing of professional methods, techniques and strategies.

7. To provide an arena for the discussion of local campus issues related to post-secondary learning assistance and developmental faculty.

8. To encourage and support research to identify and initiate solutions for issues and concerns arising from learning assistance and developmental services within post-secondary institutions.

9. To be a spokes group for post-secondary learning assistance and developmental faculty on issues directly affecting instructional programs.

ARTICLE III – AFFILIATION

This association shall be affiliated with the National Association for Developmental Education (hereinafter referred to as NADE) and shall operate in harmony with that association’s constitution and by-laws.

ARTICLE IV – MEMBERSHIP

Section 1.

Any individual or institution engaged in remedial or developmental studies or otherwise interested in the purposes of this association shall be eligible for membership. Such individuals or institutions do not have to be members of NADE in order to qualify for membership.

Section 2.

The membership of OADE shall be classified as:

a) Active Professional – persons actively involved in working to enhance post-secondary educational opportunities for developmental students. These members are eligible to vote and hold office.

b) Affiliate – persons not active in the profession, who support the purposes, goals and objectives of the Association and choose to make his/her contributions in less visible or time demanding roles. These members may have a voice, but may not vote or hold office.

c) Lifetime (Retired Professional) – persons no longer actively working to enhance post-secondary educational opportunities for developmental students, but supporting the purposes, goals and objectives of the Association. Retired Professionals may have a voice, but may not vote or hold office.

d) Student – individuals whose primary involvement with a post-secondary institution is that of being enrolled in a graduate or undergraduate program that prepares future service providers in a developmental education field. These members have voice, but may not vote and hold office.

e) Honorary – designated for OADE Past Presidents and others deemed by the Board. They may vote and hold office.

f) Other membership classifications may be established as deemed necessary by the Executive Board.

ARTICLE V – GOVERNANCE STRUCTURE

Section 1.

Elected Officers. The elected officers of this Association shall be:

a) President

b) President-Elect, elected yearly.

c) Recorder, elected during odd years.

d) Treasurer, elected during even years.

e) Member-At-Large (2 representatives) – one from a two-year institution, elected during even years – one from a four-year institution, elected during odd years

Section 2.

Executive Board. The Executive Board shall consist of the six elected officers and the Immediate Past President, who are the only voting members in the governance structure.

Section 3.

Committee Chairpersons. Committee chairs shall be appointed by the President with concurrence from the Executive Board. Standing Committees for this Association shall be: [See Policies Manual for Description and Goals of Committees]

a) Budget & Finance Committee

b) Conference Committee

c) Constitution & By-Laws Committee

d) Information Committee

e) Nominating & Awards Committee

f) Publicity Committee

g) Research Committee

h) Other committees may be established and appointed by the President and approved by the Executive Board.

Section 4.

Special Appointees. Special position appointments shall be made by the President with concurrence from the Executive Board. The Special Positions for this Association shall be: [See Policies Manual for Goals of these Positions]

a) Archivist

b) Associate Journal Editor or Editors

c) Information Coordinator

d) Journal Editor

e) Membership Coordinator

f) Political Liaison

g) Special Interest Group (SIG) Coordinator

h) Technical Consultant

Section 5.

Emeritus Council. The Emeritus Council consists of all past presidents and will serve in an advisory capacity to the Executive Board.

ARTICLE VI – AMENDMENTS

Section 1.

Proposals to amend this constitution may be initiated by the Executive Board, unanimous recommendation of a standing committee, or any person qualifying as a voting member and submitting to the Executive Board a petition signed by at least 10% of the members eligible to vote.

Section 2.

This constitution may be amended by action of the members during the annual conference or by mailed ballot. In either case, a vote of no less than two- thirds of the ballots cast is needed to pass the amendment. Eligible members are those who are active members as of the date of notification. Proposed amendments to be voted upon at the annual conference must be sent to members at least one month in advance.

ARTICLE VII – DISSOLUTION

Upon dissolution of the Ohio Association for Developmental

Education, such assets as may remain shall be distributed for charitable, educational or scientific purposes as described in section 501 (c) (3) of the Internal Revenue Code of 1954, and such decisions shall rest with the Executive Board.

By-Laws

(Revised as Amended by ballot, 10/2007)

ARTICLE I – RULES OF ORDER

Roberts Rule of Order, Revised, shall guide the Association in all areas not in these by-laws.

ARTICLE II – DUES

The annual dues of members shall be reviewed each year and set by the Executive Board. The fiscal year shall be from January 1 – December 31.

ARTICLE III – DUTIES OF OFFICERS

Section 1.

President: duties shall include acting as the executive officer for an academic year; implementing the actions of professional developmental programs, meetings, and an annual conference; promoting professional communications through OADE Publications; appointing all committee members, acting as an ex-officio member of all committees, and preparing and distributing agendas for executive board meetings and membership meetings. The President shall act at his/her own discretion in situations he/she considers to be emergencies, subject to later discussion and action by the Executive Board, and otherwise implement the provisions of the Constitution and By-Laws.

Section 2.

President-Elect: duties shall include acting as executive officer in the absence of the president; chairing the Program Planning Committee for the annual conference; preparing for the duty of President during the succeeding year. The President-Elect also serves as chair of the Conference Committee. In addition, he/she shall collaborate with the Recorder and Archivist annually to update the policies and procedures. Furthermore, the President-Elect shall serve as an internal communications coordinator, organizing and disseminating information to the membership.

Section 3.

Recorder: duties shall include recording activities and actions of all Executive Board meetings and membership meetings, as well as distributing minutes to Board members. The Recorder serves as chair of the Constitution and By-Laws Committee.

Section 4.

Treasurer: duties shall include maintaining and reporting of all financial matters relating to the Association, such as depositing dues and other income; disbursing funds; presenting a monthly and annual report to the Board; planning and monitoring OADE’s Budget. The Treasurer also serves as chair of the Budget & Finance Committee and is an active member of the annual Conference Committee.

Section 5.

Two Members-At-Large (2-year & 4-year): duties shall consist of representing the needs and concerns of 2 or 4 year institutions; serving on the Budget & Finance Committee, the Constitution & By-Laws Committee, and Nominating and Awards Committee; and other duties as designated by the President or Executive Board.

Section 6.

Immediate Past President: duties shall include serving in an ex-officio, advisory capacity to the Board; assisting in the completion of projects established during his/her presidency; and serving on the Conference and Nominating & Awards Committees.

ARTICLE IV – TERMS OF OFFICE

Section 1.

Each newly elected officer shall take office on the last day of the annual conference. The President-Elect shall succeed into the presidency upon completion of one year. Officers will be elected during the following years: the President-Elect, yearly; Recorder, during odd years; Treasurer, during even years; Two-year Member-At-Large, during even years; Four-year Member-At-Large, during odd years.

Section 2.

A person is limited to serving four (4) consecutive years in one office.

Section 3.

Committee Chairs and Special Appointees serve for one-year terms, renewable without restriction.

Section 4.

Replacement and Impeachment [See Policies Manual for Detail Procedures Regarding Impeachment]

a) Officers who resign, are impeached, or are unable to serve due to death or prolonged illness during the term of their office shall be replaced for the interim of that term by appointment of the President, with the concurrence of the Executive Board.

b) In the case of an unexpired term of the President, the vacancy may be filled by the President-Elect or one of the active Emeritus Council Members should the President-Elect not want to move up before the specified time.

c) An elected officer may be impeached by a two-thirds vote of the membership upon recommendation of Executive Board or upon petition by 50 voting members as outlined in the OADE’s Policies Manual.

d) The Executive Board may dismiss appointed officials at any time during their term of appointment by majority vote as outlined in the OADE’s Policies Manual.

ARTICLE V – GOVERNANCE STRUCTURE

Section 1.

The OADE Executive Board will consist of the President, the President-Elect, Recorder, Treasurer, two Members-At-Large and the Immediate Past President.

Section 2.

The Executive Board shall have the responsibility and authority for interpreting and implementing policy actions adopted by the general OADE membership at annual conferences and elsewhere. It shall have the responsibility and authority for generating, interpreting, and implementing policies deemed necessary between annual conferences and other expressions of membership will, provided that such interim actions shall not abrogate the Constitution and By-Laws of the Association.

Section 3.

The Executive Board shall meet no less than on a bimonthly basis with the first meeting occurring at the end of the annual conference.

Section 4.

Four members of the Executive Board shall constitute a quorum of the Executive Board.

ARTICLE VI – COMMITTEES

(See Policies Manual for Description and Goals)

Section 1.

Standing Committees for this Association are:

a) Budget & Finance Committee shall consist of the Treasurer as chair, the Two-Year and Four-Year Members-At-Large.

b) Conference Committee shall consist of the President-Elect as chair; the Immediate Past President; the Two-Year and Four-Year Members-At-Large; the on-site committee chair of the current year’s conference; the on-site chair for the past year’s conference; and the on-site chair for the next year’s conference.

c) Constitution and By-Laws Committee shall consist of the Recorder as chair, the Archivist, and the Two-Year and Four-Year Members-At-Large.

d) Information Committee shall consist of the Political Liaison and Information Coordinator as co-chairs, the Newsletter Editor, and other members representing various regional areas across the state selected by the co-chairs.

e) Nominating & Awards Committee shall consist of an appointed chairperson, the Immediate Past President, and other members from various regional areas selected by the chairperson. Two members shall work specifically with the awards.

f) Publicity Committee shall consist of an appointed chairperson, the Information Coordinator, the Newsletter Editor and two other members appointed by the President.

g) Research Committee shall consist of an appointed chairperson and three members from various regional areas selected by the chairperson.

Section 2.

Other Committees

a) All other committees necessary for professional development of the Association shall be appointed by the President with concurrence from the Executive Board.

b) Special Committees and/or Ad Hoc Committees may be established from time to time as the President and Executive Board see fit. Such Committees will operate with the purposes and objectives of OADE, shall be specifically charged and automatically dismissed upon completion of their task.

Section 3.

The President shall serve as an ex-officio member on all committees.

ARTICLE VII – ELECTION PROCEDURES

(See Policies Manual for Specific Timelines, Qualification of Officers, etc.)

Officers shall be elected by a simple majority vote of the membership.

Section 1.

Nominations: Any voting member of the Association may submit a nomination to the Nominating Committee. The Nominating Committee will review the nominations, form a slate of officers and present to the OADE membership.

Section 2. Voting

a) Association members will receive an email from the Elections Chair with instructions for voting electronically. This will result in a more accurate and expeditious election process.

b) The President shall cast a ballot in the event of a tie.

ARTICLE VIII – ANNUAL CONFERENCE

Section 1.

An annual conference shall be held each year. Dates and location shall be appropriate for maximum attendance.

Section 2.

A meeting of the membership shall be held at the annual conference, with a quorum consisting of those members who are present.

ARTICLE IX – AMENDMENTS

These by-laws may be amended by action of the eligible members during the annual conference or by mailed ballot. In either case, a vote of no less than two-thirds of the ballots cast is needed to pass the amendment. Eligible members are those who are active members as of the date of notification. Eligible members must be notified in writing of proposed amendments at least 30 days prior to the voting deadline or date.

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